Hybrid

HUT

Rochdale
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📝 Membership Waiver
Hybrid Hut — Membership & Liability Waiver

By signing below, I acknowledge and agree to the following terms and conditions:

1. Physical Activity Risk
I understand that participating in gym and fitness activities involves inherent risks of injury. I voluntarily accept these risks and confirm I am in suitable physical health to participate.

2. Health Declaration
I confirm that I do not have any medical condition that would prevent me from safely using the gym facilities. I agree to consult a doctor before commencing any exercise programme if I have any concerns about my health.

3. Rules & Conduct
I agree to comply with all gym rules, staff instructions, and safety guidelines at all times. I will treat all staff, members, and equipment with respect.

4. Personal Property
Hybrid Hut accepts no responsibility for loss or damage to personal property brought onto the premises.

5. Membership Terms
I understand that membership fees are non-refundable except where required by law. I agree to the membership terms and pricing as communicated at the time of purchase.

6. Photography & Media
I consent to photography or video being taken on the premises for promotional use, unless I notify staff otherwise.

7. Data Protection
I consent to Hybrid Hut storing my personal data for the purpose of managing my membership, in accordance with GDPR and applicable data protection legislation.

By signing, I confirm I have read, understood, and agree to the above terms.
Sign below using your finger or stylus:
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QR Code

Save this QR code. Show it at the door to check in.

+ New Member
📧 A welcome email with their QR code will be sent automatically
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⚙ Admin
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Dashboard Overview
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VAT Report
Set VAT rates on individual products and memberships via their Edit form. Items with no VAT rate set are treated as exempt.
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Member Check-in

Scan a member's QR card to check them in. Their membership status will be shown instantly.

Staff PINs

Staff members can log into the admin panel using their own 4-digit PIN. Their actions are tracked in the Audit Log.

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Audit Log

All admin actions are recorded here with timestamp and performer.

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Google Sheets Sync
Setup Instructions

1. Go to console.cloud.google.com → Create a project → Enable the Google Sheets API
2. Create a Service Account → Download the JSON credentials file
3. Upload the credentials file to the server:
scp credentials.json root@your-server:/opt/hybrid-hut/google-credentials.json
4. Add to /opt/hybrid-hut/.env:
GOOGLE_SHEETS_CREDENTIALS_PATH=/opt/hybrid-hut/google-credentials.json
GOOGLE_SHEETS_SPREADSHEET_ID=your_sheet_id 5. Create a Google Sheet → Share it with the service account email (Editor access)
6. Restart the server: pm2 restart hybrid-hut

The sync writes 4 tabs: Transactions, Daily Totals, Members, Cash Payments.
Syncs automatically after each card payment when configured.
Xero Accounting
Setup Instructions
1. Create a Xero app at developer.xero.com
2. Set XERO_CLIENT_ID and XERO_CLIENT_SECRET in .env
3. Restart the server, then click "Connect to Xero" below
4. Complete the OAuth flow — payments will auto-sync as invoices
Email Settings
Setup Instructions
Add the following to your .env file and restart the server:

SMTP_HOST=smtp.gmail.com
SMTP_PORT=587
SMTP_USER=your@email.com
SMTP_PASS=your_app_password
SMTP_FROM=Hybrid Hut <noreply@hybridhut.co.uk>

When configured, welcome emails with QR codes are sent automatically when a new member is added.
📝 Staff Notes